Standalone Commercial Appraisal Software
for Real Estate Professionals
Database Overview
The COMPLETE Software Solution
Learn More About Commercial Complete
Commercial Complete database on your computer or on our Cloud, or both!
Flexible and Cost Effective.
Your data on the World Wide Web, but reliable, standalone software on your
computer. The best of both worlds!
Real Estate Database
Store your data on your computer. Optionally store it on our WWW Cloud.
Automates the process of gathering and storing real estate information.
With little or no typing you can easily build a comprehensive real estate
database
More than 250 fields to describe each property record
Powerful Image Processor - attach all common image types so that original
source information can be attached to a property record (image types: PDF,JPG,TIFF,BMP,GIF,
more)
Search for a property record by any field in the real estate database
Filter the real estate database to display only records that meet specific
criteria. For example, view only industrial properties between 30,000 and
50,000 square feet that have sold in the last two years. See the video Find a Record/Apply Filter Conditions
Integrated with Automated Word Processing to Easily Prepare Presentation
Quality Reports
Powerful word processing built-in simplifies the preparation of narrative
appraisals
Insert fields from a property record directly into a narrative document
Insert Income Analysis Reports directly into a narrative document
Generate presentation quality reports or an entire narrative document (appraisals,
proposals, offering brochures, marketing literature, etc.)
Use our built in word processing editors to create your entire document
(appraisal, marketing brochure, etc.). You can do the whole job in Commercial
Complete! See Narrative Builder Overview for more information.
Finally, there is a Database Solution
A real estate database should be more that just a tool that can store comparable
property data in "fields." The beauty of the Commercial Complete database is its ability to quickly capture original source information from all sources into a property record in a real estate database, while at the same time offering traditional "fields" so that detailed information about a property can be entered in the property record as needed. Whether the information come from faxes, emails, office files, PDFs, or Internet webpages, it can easily be made a part of the property record.
The computer age placed a treasure chest of real property information within
easy reach of real estate professionals. But until now, there has been
no solution to the question: How can the information that is gathered from
numerous and varied sources be easily entered into a computerized real
estate database where it is organized and easily accessible when needed?
The traditional "field by field" approach has proved to be inadequate.
The 2,000 year old method of storing information in office folders is -
well, it is 2,000 years old. Hourly wages are a little higher now than
they were in the days of the Roman empire.
Commercial Complete is the COMPLETE SOLUTION. It is the solution for one-man
shops and it is the solution for large real estate offices.
With Commercial Complete, maintaining a real estate database becomes a
huge benefit rather than a costly burden. Several videos are available
that demonstrate the important information gathering and storage features
- See Video List.
Commercial Complete provides complete data management capabilities to keep
track of real property information. The comprehensive list of items
that you can enter includes address, location, assessed value, sale price,
sale date, and photographs, to name just a few items in the long list.
Data storage and retrieval is easy. You can compare properties, print
Property Datasheets, print Comparable Grids and print lists of similar
properties.
Commercial Complete offers more than 250 fields that can be filled in as
necessary. The fields are self-explanatory. Placing your mouse over
a field label will display more information on the meaning of each field
and restrictions, if any, to entering data in that field. Field names
can be easily changed and customized to suit your particular needs. For
example, a Tax Map. No in one local may be called a Parcel No. in another.
A Community field is offered by default, but you may want to change the
name of this field an use it for another purpose. This is true for all
of the text fields in Commercial Complete.
Data entry is easy and smart. Each text field has a dropdown list that
is automatically populated each time an entry is made. For example, when
a city is entered in the City field, it is added to the list. The next
time that the first few letters of this city is entered in the City field,
it is automatically displayed. This greatly speeds up data entry, standardizes
input, and reduces typing errors.
Powerful Search and Filter options enable the user to easily limit his
view to records that meet certain criteria. For example, you can
display just office buildings in a particular city that sold in the last
three years and range in size from 10,000 square feet to 20,000 square
feet. See the video Find a Record/Filtering Records for a demonstration.
Commercial Complete keeps track of data as you enter it. It is not
necessary to "save" files as you go along. Information
is automatically saved as you type. Commercial Complete goes way
beyond just storing information. Intelligence is built in.
Acres are converted to square feet and vice versa. Accumulated depreciation
is automatically calculated when Effective Age and Economic Life are entered.
Many Key Indicators are calculated and displayed. Among these indicators
are Price per Square Foot, Price per Rental Unit, Land Value/Price, Land
to Building Ratio, to name just a few.
Commercial Complete will prepare a Sales Comparison Grid, based upon comparable properties that you assign to a given Subject. It will assist you in developing a Cost Approach.
Because "the Expert is in the Software," you do not have to worry about formulas, report formatting, or spreadsheet manipulation. Everything is automatic. Data entry is easy. Reports are clean, comprehensive and automatically display only the data that is relevant to the particular property.
Older Real Estate Database Software - How it Used to be Done
Software designers have always struggled to make their software products
easy to use, yet efficient. Early data management software was usually
completely menu-driven. If fact, most real estate database software
still is.
When you started the software, you were presented with a short list of
buttons over a gray background. For example,
Press this button for Hotel Sales
Press that button for Apartments
Press this button for Commercial Leases
Press this and that and this and that
Once one button is pressed, the user would be taken to another screen where
more button presses were required.
Press this button to do a Search
Press that button to Add a Record
Press this button to see a Photo
Press this and that and this and that
This design was simple and straightforward, but very restrictive and inefficient
for the end-user. Each time that he wanted to perform a task, the
user had to work through a list of menu choices. But this design
was the best that software designers could do 20 years ago. Computer
hardware limitations and early programming techniques had not reached a
point where more could be offered.
Our Approach to Data Entry
Modern user interfaces have changed quite a bit. Today’s best graphical
interfaces allow one to do most of his work on a single screen, navigating
to other "windows" by simply clicking on the appropriate tab.
This design is both easy to use and efficient, meaning that you can get
done what you need to do quickly and easily. The user interface of
the Commercial Complete Property Data Screen is a modern graphical interface
that you will find very easy to learn and use.
BOTTOM LINE - Your information is entered into Commercial Complete during
the process of gathering and analysing the information for the subject
and comparable properties. Rather than taking additional time to get your
information into a real estate database, Commercial Complete will actually
save you time. When the assignment is done, the information is already
stored, organized, and ready for your next assignment.
Commercial Complete offers many benefits that will save you time and improve
your work product. As a big bonus, you will have a comprehensive, organized
real estate database that will only get better every day.
Now you finally have an incentive to organize your data.
Considering Other Real Estate Database Software?
If you have used, or are considering, other real estate database programs,
then you know how confusing they can be to navigate from screen to screen.
There is a reason for this. They are written in a database programming
environment and screen design capabilities are extremely limited. So you
end up having to input data on 3, 4 or 10 screens. We write our software
from scratch - and it shows. You might say that our software is "handmade".
It stands alone in a class by itself.
Property Data Screen
The Property Data Screen is the heart of the Commercial Complete real estate
database.
All of the information that you need to store for a commercial property
is at your fingertips on a single screen. Extensive search and filter capabilities
are available so that you can search by just about any field and filter
records according to any set of criteria. See the video Find a Record/Apply Filter Conditions. Display properties of a specific Property Type, in a specific price range,
that sold between specific dates. Display properties in a given local area.
Select, display and compare properties that have sold to your Subject property.
Enormously flexible and powerful, Commercial Complete gives you control
over your data.
Latest Design Technology
Commercial Complete's real estate database that is based upon the latest
technology. We have looked at other real property databases on the market.
They cannot compare to Commercial Complete when it comes to image storage,
analysis capabilities, ease of use, level of features, or quality of reports.
Most, if not all, are based on older technologies. And our research
suggests that many carry high annual maintenance fees. Worse yet,
these products have a weak history of upgrading their products to keep
pace with new technologies (MsDos, then Windows 95, then Windows 98, then
ME, then XP, then Vista, then Windows 7 and 8, then Windows 10, then….).
If you go down the road of hiring someone to customize a real estate database
for you, watch out for the deep pit. And make sure that whoever does
it for you will be around to modify it or fix it.
Long History
Commercial Complete and Investment Analyst has a long history. We
have made steady improvements over the years; over 20 major upgrades in
25+ years. And we do not require annual maintenance fees. You
can upgrade when the time is right for you.
Comprehensive and Smart
Any property type can be stored in the Commercial Complete real estate
database. Improved sales and land sales. Shopping centers and
apartment buildings. Income and non-income properties. Farms.
Even single family properties. Fields for sale price, legal information,
dimensions, income/expenses, location, quality of construction, land use
..... many more. It has it all.
You can define the types as you enter new data. Commercial Complete
is smart enough to know the difference. Powerful search capabilities.
Better than anything we have seen.
Commercial Complete will assist in preparing a Sales Comparison Analysis, based upon non-income adjustments or any of several multipliers (direct caprates, gross income multiplier, adjusted gross multiplier, or net income multiplier. It will help you to develop a depreciated cost. And it instantly calculates Key Indicators for each property.
We Can Assist you in Converting Your data
If you already have a real estate database, there is a good chance that
we can move your data into Commercial Complete. Additional charges
may apply, depending upon what you have.
Introducng the Power of
Commercial Complete
to the World Wide Web
Entering data into the computer is time-consuming. Without an incentive, you probably will not do it. Commercial Complete will give you the incentive.
A Satisfied Client
Problem
Any appraiser or broker will tell you: "If I only had the data, my
job would be easy." Finding data and organizing data so that you can
quickly access it later are two of the most difficult problems for a real
estate professional. We cannot help you when it comes to finding the data,
but we can make the organization, later retrieval, and presentation of
the data much, much, much easier.
Entering property data into a computer takes time. If you are an appraiser,
here is the way it usually goes. When you start an assignment, you are
juggling many things at once. You need to gather information on the subject,
find comparable sales, work on the Income Approach, Sales Comparison Approach
and Cost Approach, write the narrative, produce the final report (today,
it is probably at least three copies of the report and a PDF). Most important,
of course, you must determine the value. And there is always a deadline
and it always comes down to the last day. Right? Then comes the next assignment.
So what do you do? You have a large file folder for the assignment where
you stuff all of the data that you have gathered - notes, news clippings,
printouts of web sites, phone numbers, and so on. And you have data that
stored on your computer in various places; spreadsheets, word files, photo
folders, maybe a custom database that you have created in Excel or Access.
You know that you should take the time to organize all of this information
before you move on, but you probably already are juggling the next assignment
and another deadline is approaching. You do not have the time to enter
more information into the computer for a job that has just gone out of
the door.
Most real estate professionals face similar problems. The result is that
data never gets entered and you start digging through two, or ten, year
old files when you need it again.
Solution
We have given this problem much thought and have concluded that the only
way to solve it is to provide tangible, time-saving incentives during the
entire process. You will use Commercial Complete from the beginning of
the process to the finished output.
With Investment Analyst built into Commercial Complete, the Income Approach
is taken care of;, from storing income information, to calculating the
value, to producing presentation quality reports that you can insert directly
into your narratives. Analyst saves at least a day of preparation when
compared to other methods that you might use to produce similar calculations
and reports. Most important, it enables you to do a better job of analysing
the property's income.
A full word processor is also built into Commercial Complete. Data can
easily be inserted into any document.
Here are some of the time-saving features of Commercial Complete.
Gathering Information
Lets start with the subject of your assignment. Gathering information is
the first step. The information usually comes from various sources and
usually over a period of time. Your client mails, emails, or faxes some
of the property information. Other information is found on the County Website,
in articles published on the Internet, from CoStar, LoopNet, perhaps the
local multilist, and various other sources.
Since you are not yet ready to begin analyzing the information, it is placed
in a file folder and other scattered locations on your computer. The database
section of Commercial Complete was designed to organize this process. "Database"
is really a misnomer. Our real estate database is an "information
base". Information can be gathered and stored from practically any
source. Internet articles, County data, PDF files from the owner, faxes,
etc., can all be added to a property record for instant retrieval when
you need it.
File folders can be practically eliminated because all of your documentation
can be stored with the property record. See the video Research in the Internet Age to see how easily this can be done.
Analyzing the Information
The information has to be analysed, put into an organized format, and manually
entered into your narrative. Since you have already gathered the information
and attached it to a Commercial Complete property record, this becomes
an easy task. You will be suprised at how much time is saved when you do
not have to dig through your file folders, copy information from hard copies
of documents, etc.
Your analysis of the subject probably includes calculating basic ratios by entering data into a calculator or a simple spreadsheet program. Then the results are written down on paper and later input again when you are preparing your narrative.
If your information is entered into Commercial Complete, much of the analysis
work is done automatically. The Key Indicators window of Commercial Complete
is displayed in the illustration below. The information is instantly available
as your data is entered. You can view these ratios by Sale Price, Market
Value, Income Value, Comparison Value, or Cost Value, just be clicking
the appropriate button. The result is a better analysis and time saved.
And a presentation quality report is also available instantly. More time
saved.
The same analysis benefits and time savings are achieved when you enter
a Sale Comparable, a Rent Comparable, or a Listing.
But what about the other calculations that you perform? Comparison Grids?
Income Multipliers? Direct Caprates? You are probably still struggling
with spreadsheets - more or less automating the process. But not adequately.
Or you are grinding out the calculations on a calculator. Or you are skipping
these calculations because "they do not apply," when what you
may really mean is that it takes too long to calculate, format data, and
insert into your narrative.
Once you have entered the data for comparables in Commercial Complete,
the reports below are instantly available. Up to 6 groups of comparables,
each containing up to 9 comparables, can be associated with any "Subject".
Click on a report below to see more detail
